How to Send Emails to Multiple Contacts on Mac

If you frequently send emails to some specific recipients, you may input their email addresses every time you compose a new email. However, you can actually save the time and trouble by creating a contact group. Creating and sending group emails on Mac requires no extra download or third party apps, and all these can be done in Mac’s built-in app, namely Contacts. In this post we will show you how to manage a contact group and how to send emails to multiple recipients in the same group.

Create a new group in Contacts

The Contacts app links well to Mail app on the Mac and therefore you can use any group you have in Contacts within the Mail during the composition of new email. If you have not create any group yet, you will need to create one in Contacts first.

• Launch the Contacts app on the Mac, and head to File menu from the menu bar.
• Select New Group from the drop-down menu to create a group in Contacts.
• Rename the new group as desired in the sidebar and then press Return.
• Click the All Contacts in the sidebar, and then select the contacts you want to add to the group in the lists below, and drag them to the new group you just created.

That’s how to create a contact group in Contacts app. If you want to add a new contact in the group, click the + button in the lower right corner, choose New Contact from the drop-down menu, then fill in the contact’s information, and click Done. If you add a wrong contact to the group, just select the one, press Delete key on the keyboard, and choose Remove From Group in the pop-up confirmation window. That will only remove the contact from the group rather than delete it from your Contacts.

Send an email to the group in Mail

Now you can directly right click on the group and choose “Send Email to” option. The Mail app will automatically open up with a blank email screen, and the To: field is pre-filled with all the contacts in the group. Then you can fill the subject and body.

Meanwhile, you can manually type in the group in a new email window like this:

• Launch the Mail app on the Mac, and then create a new email message.
• In the To field, type the name of the group you just created in Contacts app.
• Press Return key to confirm the group name or the autofill that appears.
• Compose your email message and then send it away when you are ready.

Your email will be sent to all the contacts in the group you select. By default Mail only displays the name of the group in the To: field, so if you want to view all the contacts before sending the email, you can configure the Mail preferences like that:

• In the Mail app, head to the Mail > Preferences from the menu bar on the top.
• Click the Composing tab in Preferences window, look for the option labeled “When sending to a group, show all member addresses”, and tick the checkbox.

After that, you can still type in the group name to select the contacts, but the To: field in the Mail will show all the people in the group instead of simply the group name. If anyone in the group has multiple email address, you can select a default address in the Contacts app to use for that person whenever you email the group in the Mail app.

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